What is Open Access?
An Open Access publication is immediately available online, without costs, to read, download, copy, print, disseminate or search. The quality of the scientific results remains guaranteed.
You can open your work in Open Access in two ways:
- Publish in an Open Access journal (the so called gold way). A list of scholarly Open Access journals can be found in the Directory of Open Access Journals
- After publication in a scholarly journal of your choice, you can upload an Open Access version of your publication in Biblio, the Open Access repository of Ghent University (the so called green way, self archiving). You can check the policy of your publisher on which version to use on Sherpa/Romeo
If you want to know more about Open Access, visit openaccess.be
Why make your work available in Open Access?
- The visibility of your publication grows.
- Because Open Access publications are easily accessible, they are more widely circulated and cited.
- Readers with less financial means also have access to your work.
- A lot of scientific work is being financed by public means. It is fair to have the results of this research open to all.
UGent supports Open Access initiatives
Ghent University has been engaged in open access initiatives for years. Open access (and broader, open science) is key for the dissemination of scholarly information.
Ghent University not only offers better visibility to her publications through the academic bibliography Biblio, but is also a keen financial supporter of ArXiv, the open access preprint server for Physics, Mathematics, Computer Science, Quantitative Biology, Quantitative Finance and Statistics.
Whatâs more, Ghent University is a partner in OpenAIRE. This service links hundreds of European open access repositories, enriches the content, linking it up with project information, data and more. This way OpenAIRE can offer a one-stop portal for European research.
Several open access publishing initiatives are supported:
BioMed Central: this publisher engaged in a new business model, charging the author an APC (Article Processing Charge - author fee or publication fee) to open up the articles in open access, thus avoiding subscription prices to be charged for their journals. Membership allows our authors to publish with a reduction of 15% on the APC when publishing in a journal of BioMed Central, Chemistry Central of SpringerOpen. Of course there must be a Ghent University affiliation. You can indicate that by using your UGent e-mail address or indicating Ghent University as your affiliation at submission. Ideally, to avoid all confusion, submission happens from within the UGent network, through a computer on campus or VPN.
OLH: The Open Library of Humanities is an open access platform for the humanities, entirely backed-up by the library community. Authors can publish without paying an APC, readers have free access. OLH starts publishing in autumn 2015.
Bioline: is an open access platform offering open access to peer reviewed bioscience journals, published in developing countries.
Furthermore, Ghent University supports open access to High-Particle physics journals through the SCOAP project. This way authors donât have to pay APCâs for publication in participating journals.
Collaboration is important to stimulate open access / open science in policy development as well as in practical and technical issues. Thatâs why Ghent University is a member of these organisations:
COAR: The Confederation of Open Access Repositories works on technical guidelines and standards exchanges expertise and best practices and helps members in advocating open access practices and training.
SPARC Europe: SPARC Europeâs mission is to create change and build a better scholarly communication system for the future. Focus of the membership organisation is on policy and advocacy and training.
Trustworthiness Open Access Journals (predatory journals)
Peer reviewed Open Access Journals are as reliable as classical, toll access journals. There are, however, so many scholarly journals by now that caution for quality is advised. The gold road model unfortunately enhances the risk of corruption and misuse amongst some online publishers. Various publishers and journals have been identified as corrupt and only out there to make money off the author processing charges, while they do not have any ambition to subject the scientific work to solid peer review, to safeguard the scientific integrity of the papers, or to distribute this work via appropriate channels.
A reliable list of Open Access Journals is the Directory of Open Access Journals, DOAJ. In addition, every year Scholarly Open Access draws up a list of questionable open-access scientific publishers and journals. Ghent University recommends that researchers, scientists, and academics avoid doing business with these publishers and journals. Scholars should avoid sending article submissions to them, serving on their editorial boards, reviewing papers for them, or advertising in them. Also, tenure and promotion committees should give extra scrutiny to articles published in these journals, for many of them include instances of research misconduct. There are still many high-quality journals available for scholars to publish in, including many that do not charge author processing fees. 175 of these Open Access Journals even have impact scores in the first quartile of their ISI-field. The list can be consulted on the Ghent University intranet.
Immediate deposit/optional open access mandate
At Ghent University an immediate deposit / optional Open Access (ID/OA) mandate is adopted as of publication year 2010. As of January 2010 only publications with full text are accepted in the academic bibliography. UGent also requests, if possible, to put these text online in open access.
Publications with classification
- a1, a2, a3, a4, b1, b2, p1, c1: full text
- b3: only content table, title page and colofon. If available, also the foreword of the editor
- other publications: no required but advisable
- Preferably the author final peer reviewed version (peer reviewed, but not in the lay out of the publisher)
- Publisher version is allowed but not preferred
- if possible, deposit both versions. We can decide which version the publisher allows to be in Open Access. We use Romeo copyright website to decide.
Some advantages of the mandate
- UGent publications stay permanently accessible
- Positive influence on the desimination and visibility of UGent researche, especially if the publication is available in open access
- Publication lists can be exported and integrated in websites
- Unambiguous and complete overview of publications
- Some research funds request or even mandate to make research available in open access for full exposure. By uploading a full text open access version in the academic bibliography you comply to this mandate.
- Convert the file to a pdf.
- Don't use a scanned version
- Give the file a logical and recognisable name
- Doubting to put your publication in open access? consult the Romeo copyright website